What We Cover
We begin not with purchasing software but with a complete assessment of the company. We determine whether the business falls within the current implementation phase, which legal entities and transactions are in scope, where outgoing invoices are created, and where incoming invoices are received. We review the current invoicing process and systems used: ERP, accounting software, CRM, POS, Excel, and manual processes.
We review the entire document life cycle: creation, approval, issuance, sending, receipt, correction, credit note, and archiving. We separately assess VAT logic, employee roles, access rights, customer and product master data, exchanges between branches, and handling of nonstandard transactions. A PDF, scan, or invoice sent by email is not treated as an eInvoice-ready process.
The result is not a generic “readiness” report but a register of specific gaps. For each gap, we record its impact on launch, responsible person, required decision, and deadline. Management immediately sees what can remain, what must be reconfigured, and which processes must be redesigned before connection.
We map all B2B and B2G transactions, data sources, and mandatory fields. We distinguish tax and commercial invoices, credit notes, sales of goods and services, advances, discounts, refunds, multicurrency transactions, imports, exports, and other applicable scenarios. No recurring transaction should be discovered for the first time during testing.
For each scenario, we map UAE eInvoice fields to their source in the client’s system. We review seller and buyer data, TRNs and identifiers, addresses, document numbers and dates, currency, tax categories, rates, amounts, and invoice line items. We determine which data is available, which is stored in the wrong format, and which is not collected at all.
We clean duplicates, incomplete records, and generic descriptions that prevent creation of a high-quality structured document. We assign owners for master data and establish update rules. The transaction map becomes the basis for PINT AE configuration, ASP selection, integration, test scenarios, and subsequent quality control.
We define the sequence of organizational and technical actions and work backward from the mandatory launch date. For companies with annual revenue of AED 50 million or more, we account for appointment of an ASP by October 30, 2026, and mandatory implementation from January 1, 2027. For other in-scope companies, the ASP appointment date is March 31, 2027, with implementation from July 1, 2027.
We divide the project into connected workstreams: tax methodology, processes, data, ERP, ASP selection, information security, contracts, integration, testing, training, and go-live. Each stage has a deliverable, responsible person, and milestone date. We prevent accounting from waiting for IT, IT from waiting for the provider, and decisions from being left without an owner.
We manage the plan centrally and regularly update management. We record decisions, dependencies, and blockers and allocate time in advance for data correction and retesting. The roadmap is designed to move the company to the new exchange model without interrupting invoicing or rushing configuration immediately before the mandatory date.
We select an Accredited Service Provider that fits the company’s systems, volume, and geography—not the provider with the most attractive demonstration. We verify the provider’s inclusion in the current Ministry of Finance list, compatibility with ERP and Peppol, connection options, security, data storage, performance, support, SLA, scalability, and pricing structure.
We prepare one set of requirements and test scenarios so proposals can be compared on the same basis. We request the integration architecture, allocation of responsibility, error handling, access to document statuses, support response times, and terms for exit or replacement of the ASP. We turn the provider’s marketing claims into verifiable contractual obligations.
The client contracts directly with the selected ASP and appoints it through the prescribed official process. We do not add a reseller chain: we coordinate assessment, negotiations, connection, and requirements directly among the client, ASP, and responsible specialists. The selected solution must support the business after launch, not merely pass an initial presentation.
We manage the data exchange between the accounting or ERP system and the selected ASP. We determine whether the existing platform can be retained, which format it sends, where conversion to PINT AE occurs, and how incoming documents are received. We coordinate the agreed integration architecture without duplicative manual entry.
We configure outgoing and incoming flows, statuses, master data, tax rules, and system responses. We define actions for rejected documents, changes in details, credit notes, resubmission, channel unavailability, and discrepancies between ERP and ASP. The finance team must see not only a created invoice but also its actual exchange and tax-data transmission status.
We work directly with the client’s IT team, ERP provider, and ASP and document each participant’s responsibility. We control access, logging, document retention, and the ability to reconcile an eInvoice to the accounting entry and VAT reporting. Integration is complete only when the entire flow operates reliably in real business scenarios.
We conduct full testing before go-live. We test data quality, standard and nonstandard scenarios, different tax categories and currencies, credit notes, branches, rejected documents, duplicates, resubmission, and recovery after failure. For each test, we define the expected result and acceptance criterion in advance.
We do not merely log errors; we identify their cause: master data, tax configuration, ERP, integration, or ASP logic. After correction, we repeat the scenario and reconcile the document, exchange statuses, tax data, and accounting treatment. User acceptance testing concludes with a formal list of resolved issues and confirmation that the agreed scope is ready.
Before launch, we approve internal procedures: who creates and approves a document, who monitors rejections, who reports failures, who updates data, and who is responsible for reconciliation. We train employees, prepare instructions and a transition plan, and support go-live and the first operating cycles. After launch, the process remains controlled and errors do not accumulate until a VAT return or external review.
We will combine the right services and create one clear workflow.
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